Meeting & Event Facilities

Displayed below are all of the meeting and event facilities available in Abilene. You'll find everything you need regarding venues to ensure a successful and memorable meeting/event.

Selecting A Meeting Facility
We are well pleased with the results and are glad that we chose Abilene for our meeting. Our task was made easier by the enthusiastic support you gave us and we thank you for the time and work you devoted to its planning and preparation. All of this was given with a big smile and cheery disposition.
Thomas C. Yantis, Grand Commander, Knights Templar of Texas

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I wanted to thank you for your assistance with the Texas Society of Professional Surveyor’s Symposium. Your help coordinating with the MCM Elegantè Suites, Abilene Civic Center, buses and the downtown restaurants enabled TSPS and our local Chapter 18 to focus on the educational aspect of the symposium. Everyone I have talked to was really impressed with the event and Abilene. Thank you.
Riley Griffith, President - Chapter 18, Texas Society of Professional Surveyors

Selecting A Meeting Facility

Where would be the best place to host your meeting? Examine the needs of each meeting and function when making this decision, such as the size, concurrency and room set up.

  • Function, Time Schedules & Program Planners: Use a separate function sheet for every meeting and meal planned. Be sure and give a copy to all meeting facility and catering personnel. Click here to download a function worksheet.
  • Number of Meeting Rooms: Decide the conference program to determine the number of meetings and if they are concurrent. Also, determine the size of rooms needed for meal functions, special events and exhibits. Click here to view meeting room layout options.
  • Assignment of Specific Meeting Rooms: Ask for a scaled diagram of the facility’s layout to determine the best room for each function. Meeting facility personnel are the best source for confirming your decisions or making suggestions of their own.
  • Lighting & Acoustics: Lighting, furnishings and acoustics play a significant part in every successful meeting. Check to see if any adjustments need to be made.
  • Tables, Chairs & Stage Set-up: Using your scaled diagrams determine setup of tables, chairs and stage. Note whether or not you need tablecloths, skirts, water stations, etc. Ask what the charges are for each item and what the set up fees are.
  • Liability Insurance: Check to see if liability insurance is required of you prior to signing contracts with a prospective meeting facility. Do you need to purchase liability insurance for your meeting space or is it provided by the facility?
  • Equipment Services: Does the facility require you to rent their equipment or can you need to rent it elsewhere?
  • Catering Policies: Ask about the facility’s catering policies as every facility is different. Most hotels require that you utilize their banquet and liquor caterer.
  • Facility Regulations: Make sure you know all the meeting facility’s policies to alleviate any last minute surprises.
  • Release of Meeting Rooms: As soon as you have everything aligned, release all unneeded meeting space.
Thank you so much for your work and tireless effort in making the TASO-Football state meeting such a success! Having coordinated a number of these meetings in cities both big and small throughout the state, I can unequivocally say that your cooperation, assistance and hands-on participation before and during the event were far beyond the normal assistance provided by convention and visitors bureau personnel. Should there be an opportunity for one of our other sports to have a meeting in a non-metropolitan area, I will certainly encourage them to consider Abilene.
Steve Ellinger, Executive Director, Texas Association of Sports Officials

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